This software helps in digitizing the various school operations to improve the overall productivity and efficiency of the school. A school management software consists of multiple modules to manage the entire lifecycle of a school & students like admission, timetable, grade book, messages, fee collection, reports, transport, library, etc. All these modules work together towards the digitization of school operations.

The advantages of school management software system:

There are hundreds of benefits from a school management system which helps in the operational efficiency of the school and communication between parents, teachers, and students.

1. Saves time of teachers and administrators

It saves the precious time of teachers from regular admin works. This is achieved by automating the usual time-consuming tasks like time-table creation, attendance management, parent-teacher communication, etc. The school management software can also generate different reports that help the teachers as well as principals and saves precious time in the process. Administrators can also save time by the efficient use of modules like transportation, payslip generation, online fee collection, etc.

2. Bridge Communication Gap

Institutes through the usage of Short Messaging Service(SMS) communicate with the parents quickly and efficiently. A short text message can communicate the key message to the parents. Most of the school management software nowadays provides mobile-apps also which facilitates communication in a better way. The communication is delivered as push notification and also allows parents to communicate with parents.

3. Human Resource Management

The HR feature in school management software takes care of the life-cycle of an employee in school. The employee can be any faculty like the teacher, administrator or other non-teaching staff. The software takes care of employee admission, leave management, payroll assignment, payslip generation, etc. Payroll can be automated by setting up for one time giving all the breakups and auto deduction formula.

4. Student life-cycle data

The primary purpose of school software is to manage entire data of a student life-cycle starting from the pre-admission(CRM) stage to the day student leaves the school. During this period, the student goes through various classes and undergoes different examinations. All these data along with attendance, teacher remarks and hundreds of other information associated with the student in the school are stored and managed by the school management software.

5. Timetable management

Timetable creation is the most time-consuming activity within a school and with timetable module in school erp system helps in creating and managing different types of timetables. Teachers and administrators can create timetables using easy drag and drop functionality. The generated timetables will be available as class timetable, teacher timetable, and institutional timetable.

6. Gradebook generation

Schools can automate the examination management and grade book generation using school management software. All the examination timetables can be created and published for students and parents to access through the communication portal or mobile app. After the examination is over, teachers can update the marks scored in each subject in the software and the grade books for all students will be automatically generated in a pre-designed template of the school.

7. Fee collection

The fee collection and receipt generation in a school can be simplified and digitized with school management software. With the integration of a payment gateway, the parents can make the fee payments online without coming to the school or college and standing in long queues. All due dates and fines for late payments also will be automated as per pre-set rules and intimated to parents through the software.

8. Reports and decision making

The main advantage of school management software for the administrators and owners of a school are the various reports available within the software that can be used to make fast and right decisions. There are multiple reports available from each of the module and the reports from multiple modules can be combined using custom reporting features. For advanced reporting, third party data analytics tools can be integrated with school management software.

9. Increases admission

The CRM tools available with the school management software is a full-fledged marketing tool that can be used to improve the admission process and quality of the admitted students. This is achieved by minimizing the manual intervention and manual errors in collecting and finalizing the admission inquiries.

10. Safety of students

School management software integrates perfectly with attendance and student-tracking devices like biometric and RFID systems. Using these integrations, the whereabouts of students will be available to parents in real-time through mobile apps. This includes SMS alerts of student attendance within/out timings and location of the transportation vehicle on the map.

11. School budgeting

The finance module available within the school management software helps the school administrators and owners in creating and managing a good budget for the school. This is achieved through access to the previous year’s expense and income data and planning the programs for the present academic year using these past data.

12. Transportation management

Entire transportation management of a school starting from route creation, vehicle management, driver allocation, etc. can be done from the school management software. This can be integrated with GPS devices in the vehicle to provide real-time data and alerts to parents.

13. Library management

The library is one of the most used facilities in the school campus and is a critical part of the academic process. All library management process like adding and managing books, issuing books, tracking books, etc. can be done with the help of school management software.

14. Multischool management

The group of institutions with multiple schools under one organization can benefit from a school management software because of the ability to combine the digital operations and provide a multischool super-admin layer from reporting and fine control.